Submission of electronic copies of theses

Undergraduate and graduate students hand in their final assignment in electronic form in Skemman, the university's electronic repository.

Guidelines for archiving theses in Skemman

Theses are saved on PDF format and archived in Skemman. Along with the thesis you need to submit the declaration of access. Print it out, sign, and scan. The declaration must be signed to be approved. Then you can submit it with the thesis in step 2. Make sure you have the final version of the thesis before you submit it.

Submitting the thesis

Start by signing on to Skemman. 

Click on Submit your work / My Space and select University of Iceland. Students use the same username and password as for their HÍ webmail to log in to Skemman. Under the heading New Submission choose the appropriate collection and choose the Type Thesis. Guidelines are to be found on each page in the submission process and it takes place in three steps. 

Step 1: describe the thesis
Required fields to fill out are marked specifically (author and year of birth, title, abstract), other fields are optional (e.g. related link, comments, sponsor). Note that abstracts are made public on acceptance so do not include confidential information.

Step 2: upload files
Here you can choose relevant files to be uploaded to Skemman. Choose file and then click Upload. Then you can select access to the thesis, but make sure it‘s the same as on the declaration of access document that you can upload in this step as well..

The main rule in Skemman is to allow theses to be open access. Students themselves set any document restrictions on the paper. All material in Skemman is protected by copyright law with all rights reserved, unless otherwise stated. 

Step 3: confirm details
To submit the thesis for approval (the last step of the archiving process) one has to accept the terms and conditions. Students depositing a thesis are responsible for depositing the final complete edition of their thesis, which has been passed by their supervisor. 

Confirmation of your submission in Skemman
After you have submitted your thesis for review a text will appear in My Space / My Submitted Items which confirms your submission. Students should also receive an e-mail confirmation of the submission sent to the HÍ e-mail (if you don‘t find the email in your inbox, check the junk e-mail).

Once the review has taken place, students will be sent another e-mail giving details of the outcome of the review. If the thesis is sent back to the student, they will be able to correct the thesis and submit it again. 

Submission deadline for the electronic copy is on the submission date set by the faculty and the mandatory copies are prerequisite for graduation.

The National and University Library of Iceland answers inquiries (tel: 525 5685 from 9-16 on weekdays, hi@skemman.is).